15 Apr How to Manage Expectations When Working with Executive Virtual Assistants (EVA)
Businesses of all sizes are turning to Executive Virtual Assistants (EVAs) to help manage their workload. Whether you need someone to answer the emails, manage your calendar, or handle other administrative tasks, an EVA can be just the lifeline you need to succeed. But working with an EVA can also be challenging if you’re not prepared.
With the right communication and management tools, you can be sure that an EVA will be able to meet your expectations, deliver quality work, and meet deadlines.
Here are a few tips for managing expectations and ensuring you create a productive relationship with your EVA:
1. Define roles and responsibilities
What tasks will your EVA be responsible for? What is their level of authority? Be sure to spell out these details and expectations from the beginning, so everyone is on the same page.
It’s best to start by creating a list of tasks that you’d like your EVA to handle. Then, have an open, transparent conversation with them about what their capabilities are and how they can best help you. Once you’ve determined what tasks they’ll be taking care of, be sure to provide clear instructions and deadlines.
It’s also important to set expectations for communication from the get go. Let your virtual EVA know how often you would like them to check in and what methods of communication you prefer. And be sure you have a system in place for tracking progress and tasks that have been completed.
By taking the time to define roles and responsibilities from the very beginning of your working relationship, you will set yourself and your EVA up for success.
2. Communicate clearly and often
EVAs are not mind readers, so it’s important to be clear about your needs and expectations. Schedule regular check-ins to ensure that everyone is on task.
It’s important to remember that communication is key when working with your EVA. Make sure to clearly explain what you need help with, and be sure to give feedback along the way. Doing so will ensure that your EVA understands your needs and can provide the best possible service. Additionally, it’s really important to maintain open communication to build trust. This is something that a lot of people forget about when working with EVAs. If you take the time to communicate effectively, it will pay off in the long run.
3. Be realistic
It’s important to remember that your EVA is not superhuman. They can’t (and shouldn’t) be expected to work 24/7. Prioritize the tasks that are most important and focus on obtainable goals.
Working with an EVA can be a great way to get things done. Just be realistic about their capabilities, focus on what they can do well, and delegate tasks appropriately. This will allow you to get the most out of your partnership.
Remember, your EVA is a human being too. Show them an appreciation for their work and let them know when they’ve done a good job. A little bit of recognition can go a long way.
4. Be transparent
If you’re working with an EVA, it’s important to be transparent and honest about all aspects of your business. Keep your EVA in the loop on everything that’s going on, so they can help you as much as possible. By doing this it will allow you to build a strong relationship of trust and respect. Share with your EVA your business goals, plans, and challenges. This will get you the best results in the end.
5. Keep an open mind
Working with an EVA can be a great way to improve your productivity and efficiency. However, it’s important to keep an open mind and be willing to experiment with different approaches.
EVAs are dedicated and motivated individuals who are committed to empowering you and your business. With their help, you can achieve your goals and reach your full business potential.
Keeping an open mind will allow you both to find the best possible way to work together. You might even be a bit surprised at what your EVA can do for you and your business!
Have any tips on managing expectations when working with an Executive Virtual Assistant? We would love to hear from you.