05 Jul Tips to Manage Your Time
Use A Calendar App (and share it with your VA)
Transfer that daily to-do list to your calendar to lock in your deadlines and the estimated time you’ll need for each task. This keeps your day on track and more importantly, holds you accountable. If you use an app, sync it to all of your devices. If you use a paper calendar that you physically write on, be sure it’s never far from your sight. Setting reminders will help you keep on schedule, especially if you find you’re easily distracted. You can also have your virtual assistant hold you accountable by managing your schedule and sending reminders to you.
One Thing At A Time
Multitasking sounds productive in theory, but only if you’re actually good at it, and most people aren’t. Switching back and forth between tasks not only costs you time but it affects the brain, forcing it into a different train of thought. Plus, it leaves you with unfinished tasks on your yo do list. Remember to set reminders if there are other things you have to get to at certain time. Having a virtual assistant deal with the daily tasks of your business means you are actually multitasking. Focus on your strengths and allow yourself enough time to work at your own pace on the things that you need to get done. Leave the rest to your virtual assistant.
Categorize Tasks
When you’re creating your daily plan, try to organize your to-dos according to categories if you can. For example, if you have phone calls to make, try to do them all at once. File receipts, pay invoices, or complete other bookkeeping and budgeting tasks at the same time. Categorizing tasks helps minimize the time and energy they take up and the amount of time you spend thinking about them.
Creating a better work/life balance will equate to more productive, and even happier days. As a business owner, there are a million little things in the day that can bog you down so you can’t get any real work done. The best way to maximize your efficiency is to delegate as much as possible to your virtual assistant. A virtual assistant will help you streamline your daily systems and allow you to focus on your business. VAs save time and money!
It Takes A Lot of Practice
Don’t fall into the habit of making everything “Top Priority”. Proper prioritization takes diligence and a lot of practice to get it right. All projects, no matter what size need clear priorities and expectations. That may sound easier said than done but staying organized, prioritizing and managing your calendar will allow you manage your workload and hit deadlines. Take a deep breath, dive in, be ready for anything and you will succeed.
Why Choose Ann Albrecht Consulting?
We thrive on helping executives be as
productive and impactful as possible.
Ann Albrecht has over two decades of experience supporting C-level executives in diverse industries including Biotech, Venture Capital, Strategic Marketing and Non-profit.
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Well-developed organizational skills and attention to detail
• Great verbal and written communication skills
• Most importantly, professional discretion