What does an Executive Virtual Assistant (EVA) do with their day? Our team of expert executive assistants handle a wide variety of tasks each week. These tasks can range from managing daily schedules and reporting expenses to ordering catering and planning board meetings.
Let’s look at a breakdown of what responsibilities fill our week.
Calendaring
Our EVAs spend almost 70% of their time managing calendars for their executives. In our fast-paced world scheduling external meetings, internal work sessions, conferences, and appointments can fill an entire day. This most crucial function for an executive assistant allows our clients to spend their time and energy on higher business priorities, while we manage the scheduling details.
Expenses
The next most frequent task for our EVAs is the handling of expenses. 10% of the week is spent on collecting and submitting receipts, compiling expense reports, and tracking budgets – an ongoing job that requires a careful eye and meticulous organization. Working with our executives to track and manage expenses helps to keep everything running smoothly for them and their companies.
Travel, Catering, and More
Other common weekly tasks for our team include facilitating communication, arranging travel, and coordinating catering. Each of these tasks fills around 4% of the average work week. An effective EVA is always working to make sure the needs of the team are being met – that everyone gets where they need to go, that meals are taken care of, and that channels of communication are working properly for maximum productivity.
An executive assistant is responsible for many other tasks which are addressed as needed. Our team manages filing and database management, planning events like quarterly board meetings and end of year parties, office supply ordering, and so much more. A virtual executive assistant’s role is to be available to step in and handle tasks as they crop up. This grants our clients the peace of mind to know these important details aren’t being overlooked, and the freedom to focus on the bigger picture.
Would having someone to handle all these jobs help you to succeed? Contact Ann Albrecht Consulting today to discuss how a virtual executive assistant could fit your needs.